Operations Coordinator

The Midwife Center

The Midwife Center for Birth & Women’s Health promotes wellness by providing exceptional, client-centered primary gynecological, pregnancy, and birthing care in Southwestern Pennsylvania’s only independent birth center.

Purpose:

Function: the Operations Coordinator assists in fulfilling the mission of The Midwife Center by ensuring the reliable functioning of the Center’s systems and facility. The position serves as point person to TMC staff and vendors for facility and technology issues as well as assists with licensure and accreditation inspections and other regulatory requirements.

Schedule:

40 hours/week. Schedule may be flexible, with occasional evening and weekend hours required

Compensation:

Competitive salary, benefits and Paid Time Off

Qualifications:

  • Bachelor’s Degree or some post high school education with relevant experience
  • Strong computer skills including software application and hardware troubleshooting
  • Strong organizational and communication skills
  • Experience with administrative functions and facility management
  • Ability to manage multiple projects and deadlines simultaneously
  • Experience in (preferred) or demonstrated dedication to women’s health issues
  • Can obtain ACT 33 and 34 clearances

Responsibilities:   

  1. Administrative
    • Assists with new employee orientation and training to TMC facility, phone and software systems including EHR, MacPractice, Google Suite, etc. Responsible for personnel on-boarding activities that include overview of Policies and Procedures, ID, keys, security codes, parking passes
    • Completes background checks for staff and manages clearance renewal log
    • Maintains student personnel files
    • Serves as point person for info@midwifecenter.org
    • Orders office supplies and purchases food for programs and services
    • Updates the Policies & Procedures manual as needed
    • Submits the weekly deposit and oversees the petty cash system at TMC
    • Maintains mail room with staff mail boxes and copy supplies and assists with TMC mailings
    • Manages set-up for staff meetings and in-services
    • Assists Finance Director with record-keeping and scanning documents, such as invoices
    • Serves as back-up for intake and front office tasks during absences
    • Other administrative duties as assigned to assist the management team
  2. Technology Point Person
    • Serves as point person for IT consultants and resource for staff for all TMC databases and software systems and assess on-going computer software and hardware needs 
    • Maintains inventory of hardware and software systems and implements upgrades as needed
    • Completes daily back-up of server
  3. Facility Coordination
    • Supervises general building maintenance, including housekeeping, security system, laundry and snow removal services and manages vendor agreements
    • Manages repair requests by coordinating maintenance visits or completing repairs
    • Oversees and maintain files for licensure and accreditation, including safety inspection log
    • Serves as primary contact to schedule and coordinate use of classroom and other common spaces including with outside instructors and providers as well as staff meetings and in-services

Equal Opportunity Employer: The Midwife Center is an equal opportunity employer and does not discriminate based on race, color, religion, sex, gender identity/expression, sexual orientation, national origin, age, disability or belief. We encourage a diversity of candidates to apply for the position.

To apply, please email cover letter and resume to: Christine Haas, Executive Director: c.haas@midwifecenter.org